![]() Include your name, address and the current date. First, write your name in the top left-hand corner of the page. ![]() Once your fonts are set, you can begin addressing your letter. Related: How To Choose Cover Letter Font and Font Size 2. Using simple fonts like Verdana, Arial, Calibri or Times New Roman with a 12-point size will give your official letter a clean look as well. To keep your letter clean and professional, you should set your margins to be one inch per each side of the document. Set up your font and marginsīefore you begin, you want to ensure your letter is not only simple to understand, but simple to read as well. ![]() Follow the steps below to learn how to write an official letter. Related: 5 Steps for Great Business Writing How to write an official letterĬreating a concise and clear official letter can help explain your intent and purpose in a way your audience may easily understand. Writing an official letter typically requires following a very structured and specific format. Official letters are often written using simple and direct sentences with a formal greeting and signature included. They can be used when applying for jobs, issuing a complaint, expressing interest in a job position or thanking someone. Sincerely, Johanna Jansen What is an official letter?Īn official letter, also known as a " formal letter ," is a document professionally written for another company or business professional. I can make myself available intermittently to answer questions via phone or email, and am happy to do whatever necessary to ensure a smooth transition before my leave begins. If possible, I would like to take my leave beginning March 15 and return to the office April 3, 20XX. Jones, I am submitting this request for a leave of absence to tend to important personal matters beginning next month. 1234 East Main Street San Diego, CA 92101 Dear Ms. ![]() With emails of appreciation, you can even copy managers and other colleagues to spread the good news.The image is titled "Business Letter Format" and shows an example letter with the parts of the letter identified on the left side.įebruary 1, 20XX Deborah Jones ABC Company, Inc. And, unlike in-person best wishes, a colleague can save a letter or email to look at later. It’s always a great feeling to deliver good news or congratulate colleagues on their successes. Julie Adams Phone: 55 Work-Related Letter and Email Samples For a Job Well Done Please feel free to reach out to me at any time during the next few weeks with any questions or concerns. I am scheduling a staff meeting for tomorrow from 12 pm to 1 pm where I will outline the steps of this important transition lunch will be provided. This is, in general, very good news for all of us, for we will be onboarding ten new sales representatives – which will both relieve our current understaffing situation and prepare us for the heightened sales operations this merger is anticipated to trigger. There are some exciting changes coming to our department that I wish to alert you to.ĭue to ABC Inc.’s recent acquisition of XYZ Company, our executive management has decided that some restructuring of our department is in order so that our transition through this merger can be as seamless as possible.
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